Information & Fees

REGISTRATION CATEGORY EARLY
UNTIL 1 JUNE (MIDNIGHT)
STANDARD
UNTIL 13 SEPT
(10PM)
ONSITE
FROM 14
SEPT
ONE
DAY
ESVS Member 660€ 830€ 890€ 485€
Non-member  920€  995€  1100€  590€
Trainee & Nurses Member  **  165€  285€  345€  215€
Trainee & Nurses Non-member 225€  370€  430€  255€
 Accompanying person*  98€ 98€  155€  N/A

The registration fees indicated above are only applicable if both the registration form and payment are received on or before the deadline date; otherwise, the next higher registration fee will be applied.

* Accompanying persons give access to the exhibition area & poster area only.

** The member registration fee is only applicable if your contribution for membership has been paid by 1 August 2018. Please note that if you have not paid or you are not listed on the ESVS membership list, the organisers reserve the right to register you as a non-member and charge the corresponding fee. Are you not a member yet? Apply here

Online registrations will be closed on Tuesday 15 Sept – 10pm

All registration categories includes the following

  • Access to the full meeting: Entrance to all symposia, scientific sessions, poster presentations
  • Access to the exhibition
  • Access to the online resources Book of Abstracts and online information within the society App
  • Coffee breaks during the 4 days
  • Lunch from Wednesday 26 to Friday 28 September

Sponsors and Exhibitors registration

The fee below includes 21% Spanish VAT.

SPONSORS AND EXHIBITORS STANDARD FEES ONSITE FEES
Exhibitor paying additional passe 290€ 350€

Sponsors and exhibitors are entitled to a certain number of complimentary passes according to their corresponding package and can buy additional passes at the extra fee above. Further details on how to process your registrations will be sent to each contact person by email in early July. Please note that the additional passes grants access to the exhibition hall only.

ESVS Academy: Workshops & Seminars registration

The fee below includes 21% Spanish VAT.

ESVS ACADEMY FEES
Seminars Free access
Workshops – 60 to 120 min 30,25 € incl VAT / workshop
Workshops – 121min to 180 min 60,50€ incl VAT / workshop
Technical Skills Courses – Full day 121€ incl VAT / day

Workshops, courses should be booked during the registration process. Only delegates registered to the 32nd ESVS conference will be able to attend the ESVS academy.

Workshops & courses fees come on top of your congress registration fee. Cancellation of the workshops will not be reimbursed excepted if your seat has been replaced by another eligible participant.

For the quality of the workshops, there is a low number of seats available per workshop.

Conditions to attend the workshops

To be able to follow a workshop a survey should be filled within a week after your registration to the workshops. In case the survey is not completed, you will not be able to follow the selected workshop.

In case a delegate does not have enough qualification or experience to follow the training he would be informed per email and would be fully reimbursed if not accepted.

Press registrations

In order to register as press, please send an e-mail, with a copy of your press credentials attached to 

esvs_valencia2018@mci-group.com. Your credentials will be checked and when approved, you will receive a link to the online press registration form

Payment

All fees are referred to in EURO and include 21% Spanish VAT. All payments must be made in EURO.
The online registration platform is a secured site. Major credit cards (American Express, VISA and MasterCard) are accepted. Payments by bank transfer are accepted until 1 September, 2018.

Cancellation and Refund Policy

In the event of cancellation, written notification must be sent to the ESVS Annual Meeting Secretariat by email esvs_valencia2018@mci-group.com. The following cancellation fees will apply:

  • For cancellations received until 15 August 2018, registration fees will be refunded minus a 90 EUR cancellation fee (incl. 21% French VAT).
  • For cancellations received as of 16 August 2018, no refunds will be possible.

All refunds are subject to prevailing exchange rates. Refunds will be made after the congress in the same manner as the original payment was received. If bank charges apply, they will be deducted from the refunded amount.

Conditions

Confirmation
You will receive a confirmation of your participation and reservation by email after receipt of payment of the registration fee. If you do not receive this confirmation, please contact: esvs_valencia2018@mci-group.com

Liability
In the case of government intervention or regulation, military activity, strikes or any other circumstances that make it impossible or inadvisable for ESVS 2018 Congress to take place at the time and place as announced, the participant shall waive any claim for damages or compensation except the amount paid for registration after deduction of actual expenses incurred in connection with the Meeting and there shall be no future liability for either party.

Name Changes
In case of name change a fee of 50 € incl Spanish VAT will be charged

Use of image

Registration or attendance at, or participation in, ESVS’s meetings and other activities constitutes an agreement by the registrant or attendee to consent to ESVS’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in marketing materials, photographs, videotapes, electronic or digital reproductions, ESVS website content, and audiotapes of such events and activities and to waive any right to compensation or remuneration for the use of such images or voice recordings.